Best PracticesTip: Control File Sharing for Employees in Microsoft OneDrive | Fuse Technology Group | Detroit & Michigan

November 8, 2019

If your business uses Office 365, your users get access to OneDrive, Microsoft’s cloud storage. Your employees can upload, sync, and share documents to collaborate with colleagues. This can be a good thing, but you may want to control how employees are sharing company documents.

 

A user can control for sharing an individual file or folder by logging into OneDrive and right-clicking the file and clicking Share.

 

 

Users can send the file to an email or type in a contact name, or they can copy a link to share via email or instant messenger. By default, the access will allow users with the link to edit the document, but the user can choose to only allow them to view the file (and not make changes).

 

This is just on a file/folder basis though. You may want to manage the global settings to control how users can share documents.

 

Managing How Files are Shared in OneDrive for Users

If you are an admin of your OneDrive account, you can sign into your https://admin.microsoft.com/ account and follow these steps.

 

  1. Passing Along and Receiving Instructions – As one might imagine, many types of communication in business are focused on assigning responsibilities and tasks. Lacking communications here contributes to many other serious issues.
  2.  

  3. On the left, look for Admin centers and click SharePoint.
  4.  

  5. On the left, under Policies and click on Sharing.
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These settings are going to be global settings for all accounts. You can manage an individual user’s settings by going to Users > Active Users, and select the user you want to manage. Each user will have a OneDrive tab, which also has Sharing options.

 

Privacy and security settings are really critical for businesses these days, so ensuring that you are doing everything in your power to restrict access to sensitive information is very important. The security experts at Fuse Technology Group can help you get control over your network and your company data.

 

“Give us a call at 248.545.0800 today to get help! “

 

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248-545-0800

Located in Ferndale, Fuse Technology Group is the premier provider of Business IT Services. Providing business computer support to hundreds of clients in Detroit, Troy, Southfield, Royal Oak, Birmingham and throughout the state of Michigan.

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      248-545-0800

      Located in Ferndale, Fuse Technology Group is the premier provider of Business IT Services. Providing business computer support to hundreds of clients in Detroit, Troy, Southfield, Royal Oak, Birmingham and throughout the state of Michigan.

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