Often times it’s not always easy to setup a face-to-face meeting with vendors, clients, prospects, or partners; but when you do, it’s crucial that these conferences go off without a hitch. The good news is that Technology has continually become more available, even for smaller businesses. To help enhance these meetings by leveraging technology, we wanted to give you 5 tips right from the mouths of our technicians. We’ll give you a quick rundown on each tip, but click the title to go to the product’s webpage to learn more!
Look, we’ve all been there – whether you watching or giving the presentation yourself, the projector doesn’t work right, or the computer can’t connect, and now you’ve called in I.T to help save the day. (Don’t get me wrong, we’re happy to save the day, but we’re happier if we can make you look like a boss instead.) Imagine this; you’ve prepared all week for a large meeting with a prospective client, you set up your presentation, but your computer screen won’t connect to the projector or monitor. Instead of looking unprepared, you reach into your pocket and pull out a projector. You connect your device to it instantaneously, because you had a backup plan and it was already setup. Now your prospect and colleagues are impressed at your preparation for the meeting! You’ve saved the day.
Pico Projectors have long been the biggest name in pocket projectors. They have amazing battery lives, high resolution audio and video, multiple input methods, and this specific model is so compact, it truly lives up to the name “pocket projector”.
Are you still using a laser pointer? How about a conference room that requires cables connected to your computer and a multi-step process to setup? While there are many solutions out there to clean up the conference room, Chromecast has simplicity, affordability, and a wide range of compatibility on its side. Use your mobile devices, laptops or desktops seamlessly to stream your Chrome browser onto your conference room display. Not to mention, if your organization utilizes Google Apps for Work, then you can access your shared Docs, Spreadsheets, Presentations and more. At $35, it’s a no brainer.
If your meeting requires the inclusion of folks that couldn’t make it into the office and they need to call in, it can be a hassle for everyone to feel like they are truly apart of the meeting. And while no phone call can ever replace the value of meeting face-to-face, sometimes there just isn’t enough time. Invest in a reliable conference room phone, such as the Polycom SoundStation. At the very least, everyone can be heard, ideas can be shared, and it beats having your team huddled around an office phone at your desk. A device like this will make it easier to work with vendors, clients and partners from different locations.
If you’re looking to up the conference meeting game and use video instead of audio only, Google’s got the product for you. Google’s video conferencing device, Chromebox, makes it seamless for anyone on any device, from any location to join a meeting. Their system allows up to 15 people to join in on the meeting without sacrificing full 1080p HD quality. Chromebox for meetings also includes a remote that removes the need for the old fashion dial-in codes – one button and you can start the video conversation.
If you’re a mid-sized organization or you have locations across multiple locations, save money on travel expenses, cost of communication, and enjoy a more cost effective solution than many of the other solutions available without sacrificing quality.
For the final touch, turn a wall of your conference room into a dry erase wall! While everyone learns differently, getting your team out of their seats and interacting in the discussion will help keep them engaged.
Bonus Tip: To make sure this turns out great, lightly; use sand paper over the paint already on the wall to make the it as smooth as possible. After this, lightly wash the wall down to remove the dust from sanding. Additionally, put a coat of primer over the wall before you use the Dry Erase paint, and wait overnight for the primer to dry before using this product. Lastly, get a foam roller to apply the Dry Erase Paint.